Vendor Information and Guidelines
Churches United invites you to display your products and services as a Vendor at our Churches United Convention 2023! The Convention is being held from Tuesday, July 25 – Friday, July 28, 2023 at the Harvest Life Church in Woodbridge, Virginia. Sign up to become a Vendor and you will have access to market your products and services to Churches United members and guests from across the United States and around the world!
To get started, simply:
- Review the terms and guidelines below
- Complete and Submit the Vendor Application
- Remit payment upon notification of approval
We look forward to working with you and hope to see you at the Convention!
Churches United Convention 2023 Vendors
RENTAL SPACE DETAILS
Each Space Includes:
One (1) 6-foot skirted table
Two (2) chairs
One (1) parking pass
Applicants will be notified within 3 calendar days after receipt of the vendor application. The $150 rental fee is due immediately upon your vendor acceptance notification and spaces are issued on a first-come, first-served basis. Failure to remit payment will result in the forfeiture of your vendor acceptance.
VENDOR / EXHIBITOR GUIDELINES
LOCATION OF VENDORS – When you arrive to set up your area, look for the sign with your company name on it.
PROFESSIONAL CONDUCT – Vendors shall conduct themselves in a professional and courteous manner at all times during the conference. Profanity, smoking, drinking alcoholic beverages or other behavior deemed unacceptable are not permitted on the premises. Any actions deemed inappropriate by the Committee are grounds for immediate dismissal without financial recompense.
NOISE – Public address, sound producing, or amplifying devices that project sound beyond the vendors booth, or excessive operating noise that distracts neighboring vendors, are expressly prohibited. The Committee reserves the right to restrict vendors which, because of noise or for any other reason, become objectionable or which may detract from the general character of the Convention.
LIABILITY AND INSURANCE – Neither the Committee nor the owners, management company, employees or representatives of Churches United or Harvest Life Church will be responsible for any injury, loss or damage that may occur to the vendor or to the vendor’s employees or property, prior, during or subsequent to the period covered by the exhibit. The vendor expressly releases the foregoing persons and entities from, and agrees to indemnify the same against any and all claims for such loss, damage or injury arising from the negligent or willful acts or omission of the vendor and its employees, agents, contractors, and invitees.
PROTECTION OF BUILDING – Nothing should be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floor or other parts of the building or furniture. Whatever is necessary to protect the building, equipment, or furniture properly will be at the expense of the vendors. Vendors are liable for the costs of repairing any damage they cause to the venue property, and any consequential damage arising from such damage.
SAFETY GUARDS AND PROTECTION – Convention guests must be properly protected from injury. Any piece of machinery on display that has movable parts must have adequate safeguards to protect the public from injury throughout the Conference.
SPACE RESTRICTIONS – Exhibits must be confined to the exact space allocated. Circulars, publications, advertising matter and all promotional giveaways may be distributed within space only.
PRODUCTS/SERVICES – ALL Products/Services will be reviewed and approved by the Committee before the vendor application is approved – and only approved items listed on the application may be sold. The Committee reserves the right to require any vendor to remove products/services if they are misleading or deceptive, in poor taste, unsuitable to or not in keeping with the character and objectives of the convention. This is in the sole judgment of the Committee.
AMENDMENT TO RULES – Any and all matters or questions not specifically covered by the preceding Rules and Regulations shall be subject to the decision of the Committee. The Committee may amend these Rules and Regulations without prior notice at any time. All amendments so made shall be binding on the vendors equally with the foregoing Rules and Regulations.
FAILURE TO HOLD EXPOSITION – Should any contingency prevent holding of the Convention, the vendor waives all claims for damage or recovery of expenses other than the return of the rental fee paid for the exhibit space.
CANCELLATIONS OR TRANSFERS – Vendors may cancel booth rental in writing on company letterhead with the signature of the original registrant. Please note that refunds will not be granted for any reason due to vendor cancellation. Vendor space agreements are not transferable to other vendors.
***Any matters not specifically covered herein are subject to decision by the Committee.
Churches United Vendor Application
The application process is not complete until you receive confirmation of approval and remit payment for the vendor space.
General Vendor Information
Conference Attire: Business casual or church attire
Vendor Load-In and Set-Up: Monday, July 24th – 7:00 pm – 9:00 pm
Exhibit/Convention Hours (subject to change):
• Tuesday, July 25th – 6:00 pm – 11:00 pm
• Wednesday, July 26th – 8:00 am – 11:00 pm
• Thursday, July 27th – 6:30 pm – 11:00 pm
• Friday, July 28th – 8:00 am – 11:00 pm
Vendor Breakdown: Friday, July 28th – 11:00 pm – 12:00 am
For more information about the Churches United Convention 2023, including the Convention itinerary, registration, local hotels and restaurants and more, please visit our website at www.churchesunited.com. You may also call us at (703) 490-4040 or send an email to [email protected] See you at the Convention!